How to Schedule a Zoom Meeting and Set It up in Advance.

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How to Use Zoom Meeting App on Your Computer | NDTV Gadgets .

Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button. Step Enter a meeting title, in the Topic field. Step Select additional Meeting Options , including Require meeting password, if desired. Open the Zoom desktop app on your computer and sign in, if you're not already. On the Home tab , click the Schedule button.

Choose your Video , Calendar , and Security settings. In the Advanced Options section, you can choose additional settings, like muting participants as soon as they enter the meeting. Click the blue Save button when you're done. Your scheduled meetings will appear on the right side of the Home tab.

You can also view your scheduled meetings in the Meetings tab of the app. Enter the meeting name and set the date and time. Tap Save in the top-right corner when you're done. Zoom will automatically open an email to share your meeting invitation.

Enter in the email addresses of people you want to invite, then click the up arrow to send. Another way to share the meeting invitation is to go to the Meetings tab and select the meeting you've just scheduled.

Topic: By default, Zoom will set the topic as [Your Name]'s Zoom Meeting, but you can change it to more accurately describe what will be discussed. Is it a catchup between friends? A weekly progress meeting with your team? How it works. Customer stories.

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Search apps…. Log in. Sign up. Home Productivity App tips App tips 7 min read. Create Zoom meetings for new Calendly events. Try it. Calendly, Zoom. Update Google calendar events with Zoom meeting links when new bookings are made via OnceHub. Google Calendar, OnceHub, Zoom. Create detailed Google Calendar events from new Zoom meetings. Google Calendar, Zoom. Get Slack notifications for new Zoom meetings.

Slack, Zoom. Add new Eventbrite attendees as Zoom webinar registrants. Eventbrite, Zoom. Enroll new Mailchimp subscribers as Zoom webinar registrants. Mailchimp, Zoom. Add new Leadpages leads as Zoom registrants.

Leadpages, Zoom. Create Zoom registrants from new contact activities on ClickFunnels. ClickFunnels, Zoom. Generate Zoom registrants for new Gravity Forms form submissions. Gravity Forms, Zoom. Add new Zoom registrants to Mailchimp as subscribers.

Add new Zoom webinar registrants to Keap Max Classic as contacts. Keap Max Classic, Zoom. Update ActiveCampaign contacts from new Zoom registrants. ActiveCampaign, Zoom. One of the reasons behind its popularity is cross-platform support. However, Zoom also offers features such as the ability to join a meeting through a Web browser and share your screen with up to participants. Zoom is available for both mobile and desktop users.

Participants can also connect with their Zoom meeting hosts directly from a Web browser. Further, the Zoom app lets you add up to participants to a single meeting, and that number can grow further to up to members using the Large Meeting add-on. Of course, in the recent past, some privacy concerns were raised that have impacted the growing success of the Zoom app globally.

The development team, however, has claimed that it has started paying all its attention to enhance privacy. This could ultimately make Zoom a more robust solution for virtual meetings. That being said, you might just be wondering how you should start with Zoom. So here, we're providing a step-by-step guide on how to use the Zoom app on your desktop. To make things easier for you, we are providing steps for both Windows and Mac devices.

You can also download the latest Zoom client for your desktop directly from the official site before getting started with our tutorial.

How to arrange a zoom meeting in laptop

When you know how to set up a Zoom meeting, you can actually get down to executive business and host a conference really quickly with coworkers, a friend, or other individuals. It's actually not complicated or hard but quite easy. All you need to set up the Zoom meeting is an account with Zoom, and you can get started right away. Can you set up a Zoom meeting for someone else or really fast and get a video meeting going?

Zoom allows you to set up a meeting easily without a problem. The process of setting up a Zoom meeting via video doesn't have to be hard at all. Step 1 : On how to set up a meeting in Zoom, the first thing you need to do is Sign In. Visit the official zoom site and choose to "Sign In.

Step 2 : Ensure you've got the Zoom software installed, including the application if using mobile. To download visit zoom. Note that you can choose to "Start without video" if you want voice only or simply "Start with video" if your intention is having a video meeting. When it comes to using Zoom, you could have lots of problems, shortcomings, and unsatisfactory tools, and you could be left hoping for a better alternative.

ClickMeeting is rated the best alternative for diverse video conferences and meeting applications out there, including Zoom. It allows you to set up meetings quickly, start paid webinars, automate webinars, creates customized invitations, streams on Social media, uses a whiteboard, and begin presentations.

ClickMeeting also allows you to store and record your webinars and access attendee statistics, among others. In essence, it has all the tools, features, and functionalities you need to kick off a meeting with or without video.

ClickMeeting allows you to set up meetings fast, even with 25 attendees, anytime you want to. The interface is easy to use and allows you to invite people for a meeting, and the steps to follow to do this are actually really simple. Ensure you've created an account first and login. Look for the "Schedule" button towards the top of the page and see virtually everything from upcoming webinars and meetings. Do select what you want between to "Host a Meeting" and "Schedule Webinar.

You can also choose "Meet Now" to launch the meeting room really fast. Here, you can select to "Start a Meeting Now!

On the pod for the "attendee list," select the invite button. Go to the email tab and add the different emails of those you want to be invited. Once done, tap "Send Invitations. Click "Link" and copy the URL and send it to those you've invited. Buy PDFelement right now! How to Set Up a Zoom Meeting. Margarete Cotty. Free Try ClickMeeting. Margarete Cotty chief Editor. Other Popular Articles From Wondershare.

How to use Zoom: 10 tips and tricks for better video meetings

Last Updated: October 29, She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions.

This article has been viewed 12, times. This wikiHow teaches you how to create a Zoom meeting that occurs at a specific date and time. No matter where you access Zoom, you can quickly schedule a meeting by clicking the Schedule icon and filling out a simple form. Click the Schedule icon. Enter the meeting time, date, and duration. Choose your password and waiting room preferences. Select a meeting ID. Choose your video and call-in options. Add the meeting to your calendar.

Fill out all additional options. Click Save. Did this summary help you? Yes No. Log in Social login does not work in incognito and private browsers. Please log in with your username or email to continue. No account yet? Create an account. Popular Categories. All Categories. Edit this Article. We use cookies to make wikiHow great. By using our site, you agree to our cookie policy. Cookie Settings. Learn why people trust wikiHow. Download Article Explore this Article methods.

Open the Zoom application on your PC or Mac. If you're not already signed in, you'll be prompted to do so now. Click the blue Schedule icon. It's the calendar icon near the bottom-left corner of Zoom.

Enter a topic for your meeting. Enter the meeting's time, date, and duration. Select a start time and date for the meeting, and then choose a duration from the drop-down menu to automatically create an end time.

If the meeting is happening more than once, check the box next to "Recurring meeting" and choose additional timing preferences.

Fill out the "Security" section. In this section, you can adjust your password preferences and control whether to use a Waiting Room for participants: Passwords are enabled and created by default.

You can change the password to something else if you'd like, or disable it altogether by removing the checkmark from the "Passcode" box. If you have a free Zoom account, you must use a password. If you'd rather people with the password be able to join without your intervention, remove the checkmark. Select a Meeting ID option. If this is a one-off type of meeting, select Generate Automatically to create a unique ID.

Choose who can broadcast video immediately. Both are set to "off" by default, which means nobody's camera will be enabled at first—anyone can enable their cameras later if they wish. Select your audio and call-in preferences.

You can also select which regional call-in numbers to include in the meeting. Select a calendar option. If you want to add the meeting to your calendar immediately and quickly send an invitation, choose Google Calendar , Outlook , or Other Calendars as needed. After you create the meeting, you'll be taken to a new pre-filled calendar event that you can edit and use for invitations.

Click Advanced Options to expand more options for participants. This includes the option to allow participants to join before the host, as well as the option to mute participants immediately upon entry. Depending on your account type, you may also find some or all of the following options here: To restrict access, select the option to allow only authenticated users to join. If you have scheduling privileges for someone else in your organization, you can select that person from the drop-down menu.

The Alternative Hosts option also lets you add the email address for another licensed Zoom user who should also have full host access. If language interpretation is available, you can configure your settings here. To add an additional host from your organization, enter the email address of the other host in the "Alternative Hosts" section. To allow participants to join before the host, enable "Join before host. Click Save to create the meeting.

Now that the meeting is scheduled, the selected calendar service will open, allowing you to add the meeting to your calendar, add guests, and set up recurring meeting times if applicable. If you want to view or edit the meeting, click the Meetings tab at the top, and then select the meeting. To send invitations without using your calendar, click Copy invitation , and then paste the copied content into an email, message, or post. Method 2. If you're signed in to Zoom, this displays the Meetings page.

If you're not signed in, follow the on-screen instructions to do so now. Click the Schedule a Meeting button. It's the blue button near the top-right corner of your meetings list. Enter a topic and description for your meeting.

You can also type a description of the event into the "Description" field—it's not optional, but it can be helpful. Enter the meeting's time and date. Type the date into the field or click the calendar icon to use the visual calendar. Select the time the meeting should begin from the drop-down menus.

If you're not using hour time, remember to select AM or PM as needed. Use the "Duration" drop-down menus to set how long the meeting will run. Choose the time zone in which the meeting's start time applies. If the meeting will happen more than once, check the box next to "Recurring meeting" and choose your preferences.

Customize the password. Passwords are enabled and created by default, but you can change the password to something else if you'd like. If you don't want to require a password, remove the checkmark from the "Passcode" box. If you have a free Zoom account, you are required to have a password for your meeting.

To manage your password preferences, click the Settings tab in the left panel and adjust your preferences under the "Security" header. Select a waiting room preference. If you'd like participants to wait in a virtual waiting room before you allow them to join the meeting, leave the "Waiting Room" option selected recommended. Choose additional meeting options. The remaining options vary depending on the type of account you have.

Both are set to "off" by default, which means nobody's camera will be enabled at first—people can enable their cameras later if they wish. If you were asked to schedule the meeting for someone else, you can select the host from a drop-down menu. If your meeting requires registration, locate the "Registration" section and check the box next to "Required. Enable "Join Before Host" if you want to allow participants to join the meeting before you join or without your approval.

Click Save to schedule the meeting. This saves your preferences and displays the details of your meeting. You can find your meeting in the Meetings tab on the left side of Zoom.

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