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We'll walk you through our favorite Zoom tricks, from how to change your Zoom name, profile picture and background to making a breakout room, adding your pronouns and more. Alison was previously an editor at TechRepublic.
Video conferencing app Zoom has been a mainstay in our professional and personal lives for two years now. With end-to-end encryption and a variety of helpful tools for presentations , it's a great way to stay in touch with friends, family and coworkers.
It's also rich with features, many of which you may have never heard about. Whether you've been using Zoom for years or have only just signed up in the last year or so, there are a number of helpful and fun tips, tricks and hidden features you can find to upgrade your video chatting experience and make your video meetings a little less weird -- and hopefully avoid Zoom fatigue and Zoom anxiety.
Virtually transport yourself to the beach, outer space or anywhere else you can imagine by customizing your background while on Zoom calls -- everyone's doing it these days.
However, you do have to make sure that your system meets all of the requirements to do so. Read more : 10 free Zoom alternative apps for video chats. Want to change the name that appears when you're in a Zoom meeting? It's easy. There are two ways: temporary and permanent.
If you want to change your name for only the meeting you're currently in, after you enter the meeting, click the Participants button at the bottom of the screen. Type in the name you want to appear, and click OK. If you want to change your name for every meeting going forward, go to the Zoom web portal and sign in to your account. Click Profile. In the top right corner across from your name, click Edit. Enter the name you'd like under Display name, and click Save changes.
Your new name should appear in every meeting from now on, but you can still change it for individual meetings with the steps above if you'd like. Adding your pronouns to your name on Zoom is one way to make the platform more inclusive of transgender, gender nonconforming and gender nonbinary people, by making sure you aren't assuming anyone's gender identity based on their appearance. Similar to changing your name, you can add your pronouns either for every meeting going forward, or just for the meeting you're currently in.
Here are full instructions on how to add your pronouns on Zoom. Similar to changing your name, you can add a temporary profile picture to any meeting you join, or a permanent one for all meetings.
To add a profile picture for an individual meeting, after you enter the meeting, click the Participants button at the bottom of the screen. Select the picture you want from your computer, and click Open.
To add a permanent profile picture to your Zoom meetings, go to the Zoom web portal and sign in to your account. Select the picture you'd like from your computer, and click Open. Readjust which part of the picture you'd like to appear, and click Save. Diving for the mute audio and camera buttons as soon as you enter a meeting can get old. Keep your coworkers from seeing your bedhead or hearing your cat screeching by turning those off by default. When you are called on to speak, stop scrambling to click the microphone button.
You can press and hold the spacebar to quickly mute and unmute your mic, right from your keyboard. At this point, if you know all of the work-from-home advice about getting dressed and ready like it's a regular workday, but still don't think you're looking your best, Zoom's Touch Up My Appearance feature may be for you. The filter aims to smooth over your appearance, making you look dewy and well-rested. If you've ever used beauty mode on your phone's selfie camera, you know what you're getting.
To turn it on, click the up arrow next to Start Video. You've probably heard about Zoombombing -- when uninvited guests crash your Zoom meeting and disrupt it. One way to help prevent this from happening is by enabling the Waiting Room feature, so you can see who's attempting to join the meeting before allowing them access. Click on Meeting , then click Waiting Room to enable the setting. We've got more tips on how to prevent Zoombombing in your meetings here.
Split your big Zoom meeting into up to 50 separate smaller sessions with breakout rooms. The meeting host can choose to split meeting participants into separate sessions automatically or manually, or can let participants select and enter any breakout session they like.
The host can switch between sessions at any point. Under the Meeting tab , go to Breakout Room , and make sure the setting is toggled on. You'll also see the option to allow meeting hosts to preassign participants to breakout rooms. If the Breakout Room option is grayed out, that means it's been locked and you need to contact your Zoom administrator. Share your screen for a Zoom meeting or to watch a movie or play a game with other participants by clicking the Share screen icon on the toolbar at the bottom of the meeting screen.
You'll have the option to share your entire desktop, or just one of the windows you have open. Click the red Stop Share button at the top of the screen to go back to being a normal participant in the meeting. Step 2: You have two options when it comes to creating a Zoom account. Step 2: Sign up or sign in to Zoom by following the on-screen instructions that are similar to the desktop process.
Step 3: The website will redirect you to the Zoom app and start a meeting. Note: You can also start a meeting quickly through the desktop app by following the instructions we list for mobile devices later on.
You can send these to participants via text, email or instant messaging. Step 4: You can also directly email the meeting details through your preferred email client via the Zoom app itself. Step 3: Edit meeting settings according to your preferences such as switching video off for participants, using a Personal Meeting ID, etc. Zoom will now give you the option to share your meeting details via a variety of communication platforms. These include various text, email and messaging apps on your smartphone.
Note: The same steps apply to both your desktop and your phone. If you have a join link for a meeting, just click on it or paste it into your web browser to join the meeting.
Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears. You can set its date and time, privacy and access settings. You can also select your preferred calendar between iCal, Google Calendar or others to schedule the event in your calendar. Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar. Recording a meeting lets you easily use it as a reference to document everything that was discussed.
This is especially important for remote teams who use Zoom video conferencing as their key mode of communication. Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily. Alternatively, you can also end a meeting to stop recording it. Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location.
You can now easily access your recorded sessions any time you want! The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud. You can access this section by logging into your Zoom account on a web browser. As an account owner or an administrator of a pro Zoom account , you can review various Zoom statistics on the Reports section of the Zoom web portal.
Step 2: In the left panel, click on Reports. If you are an admin, the Reports link will be available under the Account Management link in the same panel. Step 3: Go to Usage Reports and select Usage. All your previous Zoom meetings will be listed here. The following information will be displayed for each of those meetings:.
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